A welcome window of clarity on the issue of whether bloggers can record public council meetings today: Local Government Secretary Eric Pickles has weighed in to say that public meetings should be open to bloggers and that they should “routinely allow online filming of public discussions as part of increasing their transparency”

It’s an issue that I’ve been investigating for a while on Help Me Investigate: while some councils actively stream their own meetings, and others allow members of the public to do the same, some councils explicitly forbid recording, others allow audio but require mayoral permission for video, and a few have conducted ‘investigations’ of citizens for daring to record public proceedings (and councillors), or ejected them from the room (see video above).

Pickles’ guidance – and the accompanying letter sent to all councils – provides useful material to show uncooperative councils.

The letter calls on councils to give “credible community or ‘hyper-local’ bloggers and online broadcasters the same routine access to council meetings as the traditional accredited media have”

It also reassures councils that “giving greater access will not contradict data protection law requirements”. This is a key part, as data protection is often used as an excuse to prevent filming. The Help Me Investigate investigation revealed a worrying ignorance regarding data protection laws by councils even in formal internal reports. Other areas, including privacy, copyright, defamation and “procedural matters” are covered in this blog post rounding up some of the investigation’s findings.

Other material that bloggers may find useful are mentioned in Pickles’ announcement. They include The Public Bodies (Admission to Meetings) Act 1960; The Local Government Act of 1972 and The Local Government (Access to Information) Act 1985.

I’m working on producing a cribsheet for bloggers wanting to record their local council’s public meetings. If you want to help, please leave a comment or subscribe to the investigation blog.

UPDATE: Philip John is compiling a list of who’s doing what in terms of recording, streaming, tweeting and liveblogging council meetings.

Are local newspapers really wimping out on council coverage? Sarah Hartley would like you to help her investigate council coverage in local newspapers:

“After responses to the debate about council “newspapers” prompted so many comments … about local papers dumbing down and failing to cover civic issues at the expense of celebrity trivia, I suggested on this blog carrying out some sort of a survey to see whether that was truly the case.

“This alleged withdrawal of bread-and-butter reporting hasn’t been my experience of working on regional papers in northern England and Scotland, but, maybe times have changed or other regions have different stories to tell?”

Sarah’s investigation began on her blog with the Darlington & Stockton Times (of 7 eligible pages, the equivalent of 2 are concerned with local council stories) before I suggested she use Help Me Investigate to crowdsource the research.

If you’d like to help and need an invite contact Sarah, leave a comment here, or request an invite on Help Me Investigate itself.

As part of the OJB’s response to  the government’s inquiry into the future of local and regional media, Nick Booth looks at the role of local authorities in regional journalism. Blog comments will be submitted as well.

I talk to a lot of people who work in council communications departments. They’re all conscious that the regional press is in trouble. If they’ve not recently lost a local paper they’ve certainly seen local journalists lose their jobs.

They consistently tell me one thing: “Because there are fewer reporters it’s easier to get coverage. Those who are left are really grateful for the stuff we give them. More and more they run it verbatim”.

On the one hand we have newspaper editors complaining about direct competition from council newspapers and websites, on the other they intensify their reliance on content from these same sources. This tension amply illustrates the waning value of newspapers as mediators.

Public servants should be talking to the Public.

Public bodies will continue to want to connect directly with an audience. They will find it ever easier to tell their stories in audio, video, text and images and they will attach all that content to rss feeds for the benefit of individuals and publishers of all sizes.

Not only that but public services have a growing responsibility to talk directly to the public. The conversational web and data mashing offer an unprecedented opportunity to collaborate with us to improve public services.

It would be negligent for any media regulation to stifle this. Indeed central government already actively encourages local councils to improve their direct relationship with the communities they serve.

Don’t be a King Cnut

Any minister making decisions now risks being derided in years to come for not understanding quite how powerful these new flows of information are, first to undermine the business model of newspaper and second to strengthen the democratic opportunities for our public services.

I can’t imagine any sensible intervention from Andy Burnham or Hazel Blears demanding that this trend should somehow be stopped!

New standards for Public Information

So, newspaper editors/owners should stop bleating about potential competition. Instead they should fight for new standards for public information.

Clearly all public communications departments take care to be accurate and negotiate the line between politics and public service. Often they check for accuracy more carefully than journalists might because they get more stick for being wrong.

But as more and more content from local government press office is used un-mediated by millions of people how do we guarantee the quality of this information?

So now is not the time for government to stifle council communications teams. Now is the time to ask if we have the right editorial guidelines for council press officers and communications departments. Let us instead ensure every single one is a local centre of excellence for plentiful, high quality and easily re-usable public information.

We already have at least one model for using public money to pay public servants to create content for the public good. It’s called the BBC. This is based on the rather clumsy notion of impartiality. The new model should be built on a much greater guarantee of quality: transparency.

[This post is also on Nick's blog]

As part of a group response to  the government‘s inquiry into the future of local and regional media, Paul Bradshaw looks at the role of local authorities in regional journalism. Blog comments will be submitted to the inquiry as well as the blog posts.

So. The Committee for Culture, Media and Sport want responses on “The appropriateness and effectiveness of print and electronic publishing initiatives undertaken directly by public sector bodies at the local level”

The question of what public sector bodies should be allowed to publish, how that affects local journalism, the local economy, and local democracy, is one of the most difficult to resolve – not least because it involves so many interconnected elements.

The first problem is that any discussion runs the risk of conflating a number of separate but interlinked elements:

• local councils and local democracy are not the same thing; 
• local newspapers and local journalism are also two different things.

Whatever model emerges must recognise that papers are not the only places where public discussion takes place, and print journalists are not the only people holding power to account.

We must not prop up newspapers at the expense of the opportunity to support other emerging forums of public engagement. Any question about the future of local media must acknowledge that ‘local media’ now includes any number of blogs, websites, forums, social networks and other, distributed, media. 

As local citizens increasingly receive their ‘news’ from those forms of media, and local journalists increasingly rely on those to understand the concerns of local people, the actions of public sector bodies need to be responsive and supportive of that.

The economic role

Equally, while newspapers have an important role to play in local economies, we should not ignore the growing number of independently owned local print and online publications that have the potential to provide another source of economic growth. 

In other words, just as local newspapers protested at the potential effect BBC Local might have on their markets, we should be aware of how support for local newspaper chains might undermine the efforts of less vocal, independent news operations.

Council newspapers

The same economic argument is used to criticise the increasing number of local authorities publishing newspapers of their own.

The Local Government Association recently released research claiming council magazines were “not a threat to local media” – a useful survey, but the way it is reported by the LGA demonstrates the dangers of allowing local authorities to report on their own activities.

The statistic “Almost 60 per cent of council publications contain 10 per cent or less of advertising” is framed as part of the case that local magazines are not a threat. A casual reader would swallow that. A critical writer would point out that this means a very significant 40% of council publications carry reasonably large amounts of advertising – and even those carrying less than 10% of advertising are still having an economic impact on local newspapers. Not mentioned is whether there is an increasing trend towards carrying more advertising, which anecdotally looks to be the case. 

The move into council newspapers is a move to cut out the middleman, with little obvious benefit for local citizens: for the reasons given above it is unlikely to be informing in any meaningful sense, and even less likely to hold its paymasters to account.

The financial implications are concerning: there is the drain on public funds of of publication and distribution. There is the negative economic impact of reallocating communications and marketing budgets that might otherwise go towards local media. If indeed “People deserve to know what their council tax is being spent on” then there should be restrictions on how council newspapers do that: just the facts, please. No spin, no adverts. They used to call them leaflets.

Rather than publishing pre-packaged, pre-selected information, one way local councils could make a major difference is through publishing information in formats that make it as easy as possible for users to build media of their own from, i.e. ‘mash up’. Examples of this would include:

• RSS feeds of newly published documents
• Documents ‘tagged’ with key names, places, organisations, etc.
• The ability for users to tag documents themselves
• The ability for users to comment on or annotate documents
• Full audio or video of council meetings, etc.
• Use of microformats
• Use of free platforms that support some of the above technologies, e.g. WordPress, Twitter, Delicious

For newspapers, this would provide an efficiency not just in newsgathering (a key way to help reporters find the information they need, quickly, to interrogate it and make connections), but also production and distribution (RSS feeds and tags, for example, can be easily filtered, aggregated and mashed up).

Equally, because this makes it easier for web users to interrogate information, it helps facilitate local amateur and startup media production, including those members of the local community that journalists are increasingly relying upon to do this work.

This is obviously not to say that anyone will be able to use the data in these ways, only that it makes it possible for a wider number of people than before to create media – and to distribute it. The nature of the web is such that it also becomes easier for a wider group of people to find out about that media, and to become engaged with local issues on a social level.

In fact, there’s already an open source platform available that local authorities could look at which releases information in this way – EveryBlock.

But this is not a technical solution to a social problem, but an organisational and cultural solution. It is about openness. 

Automate, aggregate and distribute

And if councils are serious about informing their citizens I think they could go further still. They could publish relevant stories alongside their council webpages. 

If a user is on the council website planning applications page, why not have a feed from local news websites and a selection of top local blogs that have relevant tags? That information is more than likely going to be more readable and informative than the council’s own version, so it is fulfilling the council’s own stated aim of ‘informing the public’ at no extra cost. It is also helping to distribute the news and drive traffic to local news websites (a virtual version of Craig McGill’s suggestion that binmen deliver the news), not to mention the possibility of newspapers selling advertising into those feeds. 

This needn’t be limited to the council website: local authorities distribute information electronically in all kinds of ways – emails to staff, information to bus stops, text messages, local digital TV – providing a future possibility of further automated distribution.

You then have a built-in incentive for local news organisations to cover local government (needless to say this should be enshrined somehow so that councils cannot hold news organisations to ransom).

Anyway, I’ve said enough. It’s a complex area – what should local authorities do?