Tag Archives: date

How to: fix spreadsheet dates that are in both US and UK formats

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This map by Artem Karimov shows which countries use which data formats

It’s quite common when working with Google Sheets to have data set to US format (Month-Day-Year) without realising it. This is because Google will format your dates based on what ‘locale’ or language you have set – and the default is US English.

Instructions on how to change that are here – but what if it’s too late? What if you’ve already inputted or imported data which, when updated to a different format, will make it the wrong date? Continue reading

HOW TO: Find out the ages of people using Excel

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This post is taken from the ebook Finding Stories With Spreadsheets

“How do I calculate an age in Excel?” Marion Urban, a French journalist and student on the MA in Online Journalism in Birmingham, was preparing data for the forthcoming UK General Election.

In order to do this Marion had downloaded details on the candidates who had stood successfully in the previous election.

“It was a very young intake. But it wasn’t easy to calculate their ages.”

Indeed. You would think that calculating ages in Excel would be easy. But there is no off-the-shelf function to help you do so. Or at least, no easy-to-find function.

Instead there are a range of different approaches: some of them particularly, and unnecessarily complicated.

In this extract from Finding Stories in Spreadsheets I will outline one approach to calculating ages, which also illustrates a useful technique in using spreadsheets in stories: the ability to break down a problem into different parts. Continue reading